Breakdown Firefighter Call Response Per Incident

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We added a new feature to Runs and Rosters that allows you to get a comprehensive report on what type of calls your firefighters are responding to. This is done by opening the Search Runs window, selecting a date range, selecting Search By Firefighter, selecting a firefighter’s name, and clicking the Expand button.

A window will open (shown above) and that will display a listing of all the Call Types the selected firefighter responded to within the selected date range.  It also reports the percentages of calls responded to in comparison to the total number of calls of each category and the total number of calls during that time period.

This can all be printed out in a nice, neat report. (shown below)

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This is an easy way to get a perspective off what types of calls your firefighters are responding to.

 

 

The Knightlite Runs And Rosters Run Form

Runs and Rosters Run Form

Runs And Rosters Run Form Window Display In Black/Orange UI Settings.

Here is a first look at the Runs and Rosters run form that is generated when recording a call. You are going to have to double click on the image to see the finer parts of what is going in here.  Also note, this form is being displayed in the Black/Orange UI setting.  Runs and Rosters comes with 14 different UI settings so you can change the look and feel of this application.

The run form is designed to be easy to fill out. In the top left hand corner there is the Call ID.  This is a unique number generated by RNRs that will track the call and all the firefighters who attended that call.  The first element you type in will be your Case # or Call Number. Next you use your mouse and select from a drop down box how the call was received. Next click the drop down box and select the officer who was the IC at the call. Next from a drop down box select the Incident Type from the drop down box.  The incident types are a collection of preset categories you created with the Template Maker (Click Here To Read About That).

In this case the Fire Alarm template is being used. When you change incident types the template also changes.  That way your run form will be customized the the appropriate incident type.

Next across the top you will see in yellow type NFIRS Incident Series Codes. Click on this text and an NFIRS Incident code window will pop up allowing you to easily find the NFIRS code for that particular incident.

On the run form there are 6 clickable type areas.  They are obvious because their labels use a different type color than the other labels on the window. NFIRS Incident Series Codes was the first.

The next area that is filled out is basic information about the call. This starts with the Date. By default the date and day of the Week will be filled in with the current date. If you are entering the run form on a date different from the current date click on Date  and a calendar will be displayed. Select from the calendar the correct date and day of the week will be entered.

Next enter your times. you just have to enter the numbers. Runs and Rosters formats it for you. In other words for the alarm time just enter 1200. RNR2 will format the date automatically as 12:00 and will send you to the next field automatically. So all I have to do to enter the times is to  type the following: 1200 1205 1210 1213. Nothing else.  RNR2 will format the text and move from field to field for you. It will also calculate your Response Time and your On-scene Time automatically.

Next fill in the information in the proper fields of the incident type.  In this case there was a fire alarm. Construction Type and Structure Type have drop down menus that you can access.

Next select the NFIRS Property Use Codes by clicking the yellow text. This allows you to get the correct property code for this incident. Next write the narrative about the incident. There is also a space where you can write a Press Report Narrative.  Some communities report their weekly fire calls to the local newspapers. You can write your own abbreviated press version of the narrative, or simply click the check box that says, Same As Narrative. You can then use the module inside RNRs that creates a Press Report. The press report allows you to select between 2 dates and RNRs will automatically create a listing of all calls within those 2 dates.  More about this in a later post.

The next part is where you enter the NFIRS Actions.  Click on the yellow type to easily look up these actions. You can also fill in the boxes below regarding injuries and damage.

The next major section involves the apparatus that responded to the call. In the E/O area for the apparatus click your mouse and a list box of drivers will displayed. Select the driver’s name and the apparatus name will automatically be checked.  This allows you to track all apparatus that was on-scene and what firefighter drove what piece of apparatus.

Once you have filled in all the fields its time to add the personnel who attended the call. To do this you would click on the Roster button at the bottom of the screen.  The Roster window will open so you can select those firefighters who attended that call.  More about this in a later post. Once you leave that window all firefighters who attended the call will be listed on the main run form window.

Other buttons on the window.

The NFIRS button. Click on this and RNRs will display a “cheat sheet” of pertinent information you can use to fill in information from the NFIRS website tool Found HERE. This allows you to quickly fill out the basic information required by NFIRS.

Show Map button.  This will display a google map of the area where the incident occurred.

Show Weather button.  This will display the weather conditions in your area at the time when this report is generated using Yahoos WOEID weather lookup system.

Search button. Lets you search quickly for specific calls.  More about this in a later post.

First, <Back, Next> Last buttons.  Navigate back and forth between run forms.

New, Save, Update, Delete buttons. Create new run forms, edit run forms and delete run forms.

Print.  Print out the run form.

It is our desire to create the easiest and quickest run form with the least amount of effort and in a format that is user friendly.  More about this run form module in a later post.

 

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Blue Run Form UI

 

 

Runs And Rosters Features Easy Fire Department Setup Settings

They say that the complicated is easy to do.  Its the simple that takes some time.  Our new Runs and Rosters offers easy system setup for entering your fire department information.

Step 1 – Enter your basic fire department information. Include the name and address of your department plus email address, your website and if you have a social media page such as Facebook.

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Step 2 – Click the Next Button. List the various ranks or personnel status designations.  Just list the ones you use.  You can always add more later.  We allow 12 different categories.  If your department offers fire pay based on a per call amount you can enter this information here.

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Step 3 – Click Next. List your apparatus you currently are running on calls.  Again. you can always change this list or add more apparatus later. This information will appear on your run form and will also be used in modules involving your apparatus.

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Step 4 – Click Next. In this part we ask you how your department receives calls.  Examples would be 911, Alarm Company, State Police..etc… We allow 8 different ways you can receive calls. This information will appear on your run form.

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Step 5 – Click Next.  This next section allows you to enter information about what certifications your members have.  This is tracked in the Members window of Runs and Rosters.

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Step 6 – Click Next.  You can then add information about the medical certifications held by your members. This information is used in the Members section and also to track certification expiration dates of your members.

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Step 7 – Click Next. This next section allows you to add an image. This can be a logo, or patch.  The image will appear on the Main window of the application, and will also be displayed on every run form and report generated by Runs and Rosters.

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Step 8 – Click Next. Runs and Rosters can track weather using Yahoo’s Where On Earth weather servers.  You must have an Internet connection to use this. The weather information appears on the Main window of the app and is also recorded for each run form that is created.  The run form must be created soon after the call is completed since it accesses the latest weather information.

To use this feature click the “Get WOEID” and enter your Zip Code.  Runs and Rosters will look up your WOEID number.Setup8

 

Step 9 – Click Next. Runs and Rosters ships with the ability to send broadcast emails and/or text messages to your members. It requires an Internet connection.  One of the easiest ways to set this up is to obtain a gmail email address. Entered the required information shown below and you are all set to send messages.  Its simple.

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Step 10 – Click Next.  Lastly, you can change the look and feel of Runs and Rosters by selecting one of our 14 themes.  Select the theme from the list and you will change the look and feel of the software throughout the system.

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The focus on the new Runs and Rosters software is simplicity. We are trying to make this software easy to use. This system setup is very straight forward and can be changed at any time.  Changes are automatically broadcasts through the entire system.

 

Create An Unlimited Number Of Incident Types in RNR2

incident-type

Runs and Rosters has an easy way to keep track of all the runs your fire department makes. It records a whole bunch of information and much of that information is applicable to every call. If fire departments responded to all the same calls things would be fairly simple.  But in reality fire departments respond to a variety of different types of calls.  That is why Runs and Rosters allows you to create different incident categories that are applicable to the type of call that you are responding to.  It also makes it easy for you to track the different types of calls as well.

With Runs and Rosters version 1.0 there was a preset number of incident types with preset fields that could not be changed. Runs and Rosters 2 offers an easy way to make your own incident types.

1) Click the “New” button.

2) Select a Template from the list of 10 Templates in the Template Library.

3) Enter your Incident Type title and click the “Save” button.

Your incident type will be added to the list of incident types that ship with Runs and Rosters. To edit the captions for each field do the following.

1) Click on your Incident Type in the list box. The template will appear on the top part of the window.

2) Right-click on the text you want to change.  Type in your new captions.

3) Press your return or enter key.

Thats it.

Any changes that you make in any of the caption fields will reflect in all previously saved run forms.

Default categories can also be modified or even deleted if you wish.

Knightlite Adds Equipment Book Generator To Runs and Rosters II

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In the Fire Engineering text, 25 To Survive, authors Shaw and Mitchell describe what they call their Combat-Ready Equipment Book. A book compiled by company members that provides a detailed synopsis of every piece of equipment carried on their apparatus.  The book is then printed out and available to all members. As the authors say, “The book would become the foundation of your knowledge for how to become an asset to your fellow firefighters, and maybe even save your life!”

We thought this was a great idea and came up with an easy way to create such a book. Here is how it works.

1) Create a new record.

2) Select the quantity of items, the apparatus name the equipment goes on, its location on the apparatus, and its serial and model number if applicable.

3) You then can write a narrative describing four distinct categories; Specifications, Capabilities and Limitations, Tactical Application, and Maintenance.

4) Last you add a picture of the equipment.

You save the record and Runs and Rosters automatically will create a QR code image that can be scanned with any scanner.  The QR code will include the Item#,  Qty, Apparatus Name, Location, Serial Number, and Date it was put into service.  This QR Code will be coordinated with the Inventory Module that will be coming down the road with Runs and Rosters II.

You can then print out a nice neat Equipment Book sheet that can be placed into a three ring notebook for viewing by members.

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The better your members understand the equipment on the apparatus the better they will be prepared on-scene when such equipment is necessary.

Track Call Time Parameters With Runs And Rosters II

Search-Call-TimesEver want to know what firefighters are responding to what calls at what time of day?  The new Runs and Rosters allows you to easily track the fire call response history of your members.  How many daytime, evening calls, and overnight calls did a particular firefighter respond to?  How many did he/she miss?  Runs and Rosters can answer those questions.

Select the built-in date ranges or create your own custom data range that you can save. Use our pre-select time ranges or set your own. Thats it. Runs and Rosters creates a comprehensive report that you can print out.

Separate members into three groups; Full runform roster, Members who can vote, and Officers only. Runs and Rosters makes calculating complicated statistics  as easy as one mouse click.

 

Incentive Point System Add-On To Runs & Rosters

Vonk1 An optional add-on module that will be sold separately will be a point system module based on the Vonk Formula Algorithm. Point Systems are used by fire departments to track minimum requirements and also as a way to create incentive systems that not only encourage more participation but also reward those in your department who do the most.

Some departments look into creating pension systems for their members to reward them for their years of service.  The problem with pension systems is they are expensive to get going, and any funds available are quickly drained by the older veteran members.  It does reward older members for their years of service, but it does little to encourage younger members to participate more.

Thats where our Vonk point system comes in. Your town contributes to the department a set amount of money.  In our case above, the figure is $30,000.

Next you determine what you are going to give points to. We have 7 categories in Runs & Rosters, which in our case we will only use four.  They would include, Calls, Meetings, Drills, and Ambulance Calls.

Next you assign the number of points to each category. We have 4 points for calls and ambulance calls, 1 point for meetings, and 2 points for drills.

In order to make the Incentive System work correctly, you need to set a minimum number of points to be qualified for the incentive pay. In our case, you need 150 points to qualify. If you don’t make the 150 points you are dropped from any further calculations.  Your out, and the money will be distributed to the remaining members depending on how many points they have.

Next you take into consideration the number of years the firefighter has been with the department.  The more years, the more points you get.  The results are displayed in the Adjusted Points field.

Runs & Rosters then calculates each qualifying member’s adjusted points to determine the Point Percentage which is how the $30,000 will be split.

The great thing about this entire procedure is that you don’t have to do a thing once you set up your minimum points, funds available, and number of points for each category. Runs & Rosters searches the data that you have already recorded and pulls this information out of each category.  It is extremely simple and all you have left to do is to print out the information that is displayed in a nice neat report.

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The data in the photos is for sample purposes only. It completely lacks the “Drills” points because that portion of the software has not been written yet.

Search Fire Calls By A Specific Firefighter With Runs And Rosters II

Search-Calls2Runs and Rosters II gives fire departments a quick way to search calls by firefighter.  Lets say you want to find out which calls a particular firefighter responded to during the period between two dates. It is a quick 3-step process.

1) Select the date criterium using the option buttons, or create a custom date range by selecting a start and end date.

2) Click the “Search By Firefighter” option button.

3) Click on the firefighter name in the displayed listbox.

The software automatically will display a list of calls within your set date range the selected firefighter attended. It also will count the calls and give you the total number of calls the selected firefighter made between your two date ranges.

 

Print Preview Of The Search Results

Print Preview Of The Search Results

You can then print this information out, or double-click on the list box to load a targeted call.

Calculate Per Call Fire Pay, Fire Department Performance

One of the most powerful features of Runs and Rosters 2.0 is the ability to track Fire Pay and Membership Call Performance.  Many fire departments pay their members on a per call basis.  My department pays active members $6.00 per call and officers a little more depending on their rank.  You can assign pay rates to each rank of firefighter.

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Alpha Screen Shot of Runs and Rosters Call Statistics. The final version may look different.

Runs and Rosters can then search between any two dates and return the total number of calls during the specified period and calculate Fire Pay. Clicking on the column heading will sort the list box to your liking. With just a click of the mouse you can show who in your department are the top responding firefighters, or which firefighters are not performing well at all. You can also isolate your officers to see their performance by simply sliding a switch.

The software will display the firefighter’s name, the numbers of calls he.she responded to, the fire pay rate, their fire pay for that period, the percentage of the fire calls he or she responded to, and the numbers of calls that firefighter missed. All that can be printed out in a nice neat report.

Runs and Rosters can also give you a feel for how your department is performing as a group.  See how many firefighters are making less than 10% of the calls. There are 11 separate percentage levels that can be measured. This is an eye-opening feature that will help you track the overall performance of your department.

More specific fire department performance measurements can be accessed by clicking on the Calculate Fire Department Performance button. More about that later.

Date ranges can be selected with just a click of the mouse, or you can enter custom date ranges. With the new Runs and Rosters, we are designing the software to do a lot of work with the least amount of input from the user.